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There are two methods of screening. The most common method is physically visiting DRMOs and looking over the excess property displayed. An second method is to electronically screen for items using the Internet.  Authorized screeners may bring along technical experts to assist in evaluating property for tagging. Property is available for screening in the excess category for 14 days, after which--if it has not been tagged and requisitioned--it becomes "surplus" and can be granted to State and local government entities and to certain nonprofit service activities, and later placed on sale by DRMOs. After the 14 day DOD screening cycle, the LEAs do not have access to the items. In other words, State and local agencies in the 1033 Program, along with Federal agencies and departments, have first crack at the property. The following is a description of the physical screening and acquisition process:

--The law enforcement or corrections agency's first step is to contact a DRMO reutilization specialist at the chosen DRMO to determine screening dates and times.

--On the first visit procedures are explained by the DRMO reutilization specialist.

--The reutilization specialist provides the screeners with a bar code scanner to record the items and quantities selected.

--The screener enters the DRMO section designated by the reutilization specialist as containing property available for screening. Screeners should not enter any area not designated as open to them by the reutilization specialist. Each item in the screening area will have a Department of Defense Form 1348-1A attached to it as well as a bar code label.

--When a desired item is located, scans the bar code label and enters the quantity requested. (Any questions about how to use the bar code scanner can be answered by the reutilization specialist.)  Some items are in "batch-lots": large quantities of the same or similar items, such as shoes, miscellaneous parts (including aircraft parts), and field uniform sets (battle dress uniforms). DRMOs are instructed to permit a screener to request only the number of items that are needed from batch lots; screeners are not compelled to take an entire batch. There is no limit to the number of items that can be screened, but a screener should not request more property than can be put to use by the agency within the year. 

The screener gives the scanner to the reutilization specialist. The reutilization specialist will download the scanner and prepare an electronic DRMS Form 103, annotating the availability of the items requested. This form is then printed at the DRMO.  The LEA then is to use the terminal provided to enter the requests into the electronic processing system. A logon is required to use the electronic system.  Screeners will create and account in AMPS, request access to RTD and then reqister with RTD to be able to enter requisitions into the Screening Application. The AMPS and RTD User Guides are located on the Form Page.

 The LEA will call up each Stock number requested, enter the quantity requested, enter a justification for each item and the save it to the Shopping Basket  Batch items must be identified as to what items are in the batch by item and quantity. When you have entered all of your requisitions and added them to the Shoppping Basket, go to the Shopping Basket and submit your requisitions.Upon selecting the submit button, the request is ready for processing by Ohio LESO. 

--Upon receipt of the electronic requests, the Ohio LESO examines the request for validity. If the request is approved, the request is marked approved and submitted to Battle Creek DLA LESO.

--DLA LESO reviews the State-approved request and--if DLA LESO approves the request--submits the request to the Defense Reutilization and Marketing Office (DRMS) system for processing.  If the request is approved by the MILSTRIP process, DRMS prepares a requisition/transfer document for each approved requested item on. This document is a DD Form 1348-1A and are electronically sent to the appropriate DRMO.

--Normally, the following day you can log into the RTD website and see the status of your requisitions.  If they were approved, the LEA then contacts the DRMO to arrange pickup. The requisitioned property must be removed from DRMO within 14 days of approval or the right to acquire the property is forfeited.

--In the final step, the authorized screener accepts the property from DRMO and transports it to the agency. The LEA then needs to log into FEPMIS, the Federal Excess Property Management Information System, to receipt the new intem into the inventory program. The agency in possession of the property is then responsible for maintaining accurate records of location, use, and condition. These records are subject to audit by State and Federal officials. The Agency also submits a copy of the signed and completed DD Form 1348-1A to the Ohio LESO to validate that the item was received. These documents can be faxed to Ohio LESO, (614) 466-5181, from the DRMO facility.

-- If an item that a DD Form 1348-1A has been prepared for is not received by the agency, the agency should have the DRMO personnel sign the DD Form 1348-1A stating that the item was not issued.  A copy of this form is to be sent to the Ohio LESO.  Ohio LESO will provide a copy of this DD Form 1348-1A to the DLA LESO so the master inventory records are updated. 

--The Ohio LESO or DLA LESO may deny a request for property or cancel one that is already processed. (DRMOs have no role in this activity.) All questions or appeals regarding denials or cancellations should be referred to the Ohio LESO.

1970 W. Broad Street, Columbus, Ohio 43223 | (614) 995-3789 |fax (614) 466-5181